The risk of technical issues is high when you host an online meeting. One of your board members may have a slow connection to the internet or his battery might end up dying during the meeting. It is recommended to ask remote attendees to check their equipment prior to the meeting. Additionally you can provide them with assistance and training so that they are ready to access your board portal prior to the actual meeting takes place.

Apart from the fundamental features, it is essential to find a digital boardroom that offers high-end security and compliance. The best online boards secure your data at the server level and permit you to customize the access of different users to specific documents.

Another crucial feature is the capability of recording votes. In contrast to the traditional show-of-hands system, recording vote results in your virtual boardroom will ensure transparency and accountability. In addition, it will decrease the time you spend on processing resolutions for the board and will improve the efficiency of your meetings.

The software should be easy to use and comprehend for anyone, even if have less tech-savvy attendees. It must also be compatible with all platforms such as tablets and smartphones. It should also be compatible with printers. Some board members may prefer printing out documents or even presentations for various reasons, like their inability to work with screens for long durations of time. Chat functions should be available in the digital boardroom to facilitate rapid collaboration.