For non-profit boards trying to be good at what they do creating effective board of directors minutes is a crucial task. It ensures that all stakeholders are aware of how the board is moving towards its goals, and provides an accountability mechanism for members and helps hold the organization accountable to funders.
The structure of meeting minutes can be a matter of art and will differ from organization to organization. However, a few key aspects should always be mentioned. These include:
A summary of the most important issues discussed and the final decisions made. The secretary of the click to find out more board should record the results (i.e. the motion was passed or not) and the reasoning behind each vote. This will provide a record of the board’s actions in the event that legal action is ever required.
The minutes should state clearly whether the board has decided that the formation of a committee is to look into a particular issue or transaction. The minutes should also include the percentage of those present that constitute a Quorum. The minutes should also indicate whether the committee has complete authority or is able to make an advisory decision that requires approval of the board.
The person who is taking the minutes must be impartial. This is particularly important when it comes to legal proceedings, since the minutes are often sought out and used to judge an organization’s actions. A third party who is independent review the minutes is useful to ensure they are factual, fair and complete.