A good board meeting is a place to discuss crucial business issues, make decisions and establish the policies of the company. To maximize the value of every board meeting, you have to plan ahead, manage expectations about the amount of discussion that is feasible, and stick to the agenda.
The best method to avoid boring meetings is to establish specific goals for meetings and review them frequently to ensure that the actual meeting is staying on track. Overly focused on reports or technicalities that could have been reviewed beforehand is a waste of time and opportunity to let the board members discuss strategic business issues which cannot be resolved by the management team on their own.
Consider the www.yearsboard.com/how-to-have-a-great-board-meeting/ possibility of a consent agenda for items that do not require discussion (like minutes or financial reports) to save time during the meeting. This will allow the board to swiftly approve any reports/documents that don’t need additional discussion, and keeps the meeting from getting too long.
Distribute the board package 3 to 4 days prior to the meeting so attendees can review them prior to the meeting. This will reduce the time spent reading reports at the event and give attendees the opportunity to ask questions prior to the reports becoming more complicated.
Include a “parking area” at the end the board package so that items that are not relevant to this meeting can be moved to another meeting. This will not interfere with the most important agenda item. This will also lower the chance of the most important items on the agenda being pushed to later in the meeting or not being discussed in any way.
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