The chair of the board must state that the board meets to discuss business. This simple statement establishes that the meeting is official and enables the board chair to begin addressing agenda items in a timely manner.

Before discussing agenda items, the board chair verifies that a quorum is present. This involves calling the names of all attendees and ensuring that the board has enough members to conduct business as required.

Sidetracked by new topics of discussion can eat up time and distract attention from more important matters. This can be mitigated by creating an “parking area” at the end of your agenda for the board, in which members agree to discuss random topics at a later time. Follow through on your promise to return to the parking lot to determine whether the topic needs to be further investigated or added to the agenda of the board or delegated.

Once the board has established the quorum, and has begun to discuss it is now time to listen to any committee reports that were circulated prior to the meeting. The board should then debate the issues and decide on how to proceed, which may involve voting on a motion or simply asking members to take a position on a specific item. Make sure to record all actions and discussions into the board’s minute. Boardable’s minutes maker makes sure that the minutes of your board meetings are well-organized thoroughly, accurate, and easy to comprehend by attendees as well as those who were not there.