You must follow certain steps to ensure that your board report is designed to suit the public, whether creating a new report or updating an existing one. With these suggestions you can ensure that your report addresses all the issues your board members face and provides them with the information they require to effectively manage the company.
Know your audience
Consider the individual needs of every member of your board and how they connect to the information you the report. For instance, if have a member of your board who comes from a finance background, they will be more interested in the hard figures for revenue and other financial information. If you have a member of your board who has been working in your industry for several years, they will be interested in the newest developments and trends. Knowing the members of your board will help you preempt their questions and help you prepare for a productive meeting.
Show do not tell
Your board members will be looking for the truth about how your company is doing. Be open with them about both the good and bad. This will allow them to make the best decisions for your company. Providing only positive or negative data can influence the board and impact their decision making in a negative manner. It is also important to include negative information in the board’s report so that the board can make an informed decision.
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