Data rooms are a superior alternative to email to share InfoSec documents. This method exposes documents to phishing and compromised email inboxes. Data rooms are a better option because they allow companies to securely and quickly share documents without losing control of the information they share.
A virtual dataroom is a cloud-based secure option that lets users to share, store and access private documents with the highest level of protection. A VDR is a better security option than a personal file sharing program or storage tool. It provides advanced encryption and auditing features, dynamic data watermarking, and much more.
Additionally, a variety of features are designed to help make the process of due diligence more efficient and effective for all the parties involved. For instance, a Q&A module can assist you in creating a more organized and structured environment that facilitates due diligence questions and answers. You can also save time by making favorites and browsing frequently used folders and documents.
A secure messaging tool is another important feature that lets users communicate within the data room. This means they don’t have to worry about having multiple applications open at the same time and increases the level of privacy protection. Furthermore, two-factor authentication could help keep information more secure by requiring additional information or codes to sign into the VDR. You can also verify which IP, device, and where a user is logging into from, thus reducing the likelihood of leaks or misuses.