The best vdr software is designed to make it easy to use and integrates with your existing workflows. For instance, the capability to integrate preferred integrations could make the transition seamless for teams that have grown comfortable working with tools such as Microsoft OneDrive or Slack. A user-friendly experience can improve efficiency, too. If a VDR has an extensive learning curve it can impede the dealmaking process by adding unnecessary steps.

A reliable VDR can also monitor who has viewed what documents. You can monitor page-level activity to determine who has viewed which documents, when and for how long. You can also block users from printing or downloading sensitive documents. This is perfect for sensitive IP or if you need to keep information between only a small group of people in a secure manner.

A simple and efficient organization process is crucial for VCs as well as PE firms, who are often dealing with reams of paperwork at one time. The best VDR can help in the organization of these reams and aid in the process of completing due diligence swiftly. Other features that can help VDRs in their work include a central data room service Q&A module and a feature which routes questions to experts and permits them to share their answers without divulging submitters’ PII. You can find customizable reports and analytics on data in a glance which can be easily accessed during internal meetings. These features can make the difference between a deal that’s successful and one that is not.